Child and Youth Mental Health Planning Partnership (CYMHPP) Bylaws

Article I – Name

The name shall be the Child and Youth Mental Health Planning Partnership (CYMHPP).

Article II – Core Values

The values of the CYMHPP are:

  • System of Care: A System of Care involves a service delivery system that has flexible funding and access to services in response to the level of intensity of child's needs. A System of Care encompasses the following values:
    • Strength – based, child – centered, family – focused, and family driven;
    • Parents are full partners in decision – making;
    • Community – based;
    • Culturally competent and responsible; and
    • Commitment and investment in strong prevention efforts.
  • Every child deserves to succeed: Early identification and intervention to address the emotional and behavioral needs of children should be promoted by the system of care in order to enhance the likelihood of positive outcomes.
  • Equity and access: All children should have equal access to mental health and social services.
  • Schools take a leadership role in ensuring the safety and well being of all students: Schools have the values, systems, and positive and strength – based practices with leadership in place to support and promote the safety and well being of all children.
  • Culturally competent services and service delivery approaches: Services and service delivery approaches are flexible and responsive to the individualized needs and resources of each family and accounts for all forms of diversity including culture, gender, and disabilities.
  • Strengths – based services, resources and service delivery approaches: All children and families have positive qualities and strengths. All systems, services and service delivery approaches are integrated and designed to address needs and strengthen assets for children, families, schools, and communities.
  • Child centered and family focused: The system of care should be child centered and family focused with the voice and choice of families, while ensuring the best interests and safety of all children in determining the type and mix of services provided.
  • Integrated service access and information sharing:  All systems and service delivery approaches are designed and integrated to focus on meeting the needs and strengthening the assets for children, families, and schools.
  • Evidence – based practices and continuous quality improvement:  Children, families, schools, providers, and other stakeholders are actively involved in the system's development to Include: promotion of evidence – based practices, including effective prevention efforts (e.g., primary, secondary, tertiary) oversight, evaluation and continuous improvement.
  •  Acceptance and community awareness:  The system of care should identify and take action to minimize the impact of stigma and discrimination in mental health planning, service delivery, and evaluation to increase knowledge and acceptance of those with mental health needs.

Article III – Vision

The vision of the CYMHPP is:

All children and youth will reach their highest potential in school, home, and community life.

Article IV – Mission

The mission of the CYMHPP is:

The Child and Youth Mental Health Planning Partnership will work together to promote the mental health of Travis County children and youth.

Article V – Roles and Responsibilities

The roles and responsibilities of the CYMHPP are:

  • To Serve as the Lead Planning Body for Children's Mental Health for the Community Action Network (CAN) of Travis County;
  • To Educate and Advocate;
  • To Review and Disseminate Data and Information;
  • To Identify Community Resources and Needs; and
  • To Facilitate Collaborations and Partnerships.

Article VI – Membership and Organization

Section 1.        CYMHPP Membership

The Executive Committee shall be responsible for ensuring a diverse membership.  Membership shall be recruited from a broad array of providers and stakeholders to include but not limited to: education, behavioral health, juvenile justice, law enforcement, child – serving agencies, funders, government, faith community, family members, youth, civic and community leaders.

Member recruitment shall be on going and members may join at any time during the year. Members shall complete a member application and letter of commitment.

Section 2.        Membership Commitment

Members shall:

  • Complete and submit a membership application form to include the letter of commitment;
  • Actively participate in activities, meetings, and Ad Hoc Committees;
  • Designate alternate staff to fulfill voting privileges; actively participate in activities, meetings, and ad hoc committees; and
  • Contribute resources to the CYMHPP (e.g., expertise, meeting space, supplies, in – kind donations, etc.).

Section 3.        Co – Chairs

The Executive Committee shall nominate (2) persons to serve as Co – Chairs of the CYMHPP.  The membership shall elect the nominated Co – Chairs at a regular membership meeting by a majority vote of the members present. The Co – Chairs shall serve staggered (2) year terms, with on term expiring in an odd year and the other term expiring in an even year.  Upon appointment of the initial Co – Chairs, one Co – Chair will have a one – year term designated to expire in December 2005, and the term of the other Co – Chair shall be designated to expire in December 2006.

Section 4.        Executive Committee

The Executive Committee shall be comprised of: (1) Co – Chairs, (2) Chairs of ad hoc committee(s); and (3) 1 at large member nominated by the membership.  The Executive Committee shall represent diverse stakeholders and providers as identified in Article VII., including at least one family representative.  The Executive Committee shall provide leadership and direction to the CYMHPP.  Leadership of member organizations may be asked to attend Executive Committee meetings on an as needed basis.

Section 5.        Ad Hoc Committees

The Executive Committee shall establish ad hoc committees as needed.  The Executive Committee shall appoint a Chair for Ad Hoc Committees.  Committee Chairs must be members of the CYMHPP.  Any member may be appointed to serve on an Ad Hoc Committee.  In addition, non – members may be appointed to Ad Hoc Committees at the discretion of the Executive Committee.

Section 6.        Meetings

Meetings of the CYMHPP are open to the public. The CYMHPP is not a governmental agency but serves as a community – based advisory committee, and is therefore not subject to the Texas Open Meetings Act.  The Executive Committee schedules meetings and may call special meetings as needed.  The membership shall be given a 3 – day notice of any special meetings, if possible.

A meeting calendar shall be developed and distributed to the membership annually.  The Executive Committee may call special meetings as needed.  The membership shall be given a 3 – day notice of any special meetings, if possible. 

Section 7.        Voting

At any meeting, each organizational member shall have one vote. In the event the organizational member is absent the designated alternate may fulfill the voting privileges of the organizational member.Each family representative shall have one vote. Agreement is determined by 51% of members present at the meeting.

Section 8.        Staff Support

The Executive Committee shall be responsible for securing and maintaining staff support.

Article VII – Strategic Action Plan

A Strategic Action Plan (SAP) shall be developed and reviewed/updated annually to identify the goal(s), objective(s) and deliverable(s) of the CYMHPP. Development and adoption of the SAP shall take place in the 4th quarter of the calendar year. The SAP shall be distributed to the membership and any other interested parties.

Article VIII – Commitment to Core Values

The CYMHPP is committed to the core values outlined in Article II. These values shall be incorporated into the activities of the CYMHPP to include: meetings, leadership roles, member recruitment, communications, and deliverables.

Article IX – Bylaws

Section 1.        Ratification

These bylaws shall be approved by majorityvote of the members present.

Section 2.        Review and Amendment

Bylaws shall be reviewed annually by the membership. The review shall take place in the 4th quarter of the calendar year.

The Executive Committee shall recommend Amendment(s) to the bylaws, to the membership.  Bylaw amendments shall be discussed at regular membership meetings or special called meetings and be adopted by a majority vote of the members present.

*Bolded terms are defined in the glossary.

Article X – Glossary of Terms

Ad Hoc Committee – A committee formed for a specific purpose or task.

Community Action Network (CAN) – The CAN is the lead agency for the coordination of planning efforts and information dissemination for health and human services delivery for Travis County.

Designated Alternate – The person identified by the member organization to vote in the absence of the organizational member designee.

Executive Committee – The body designated to provide leadership and direction to the CYMHPP.

Family Representative – A person representing the interests of families and may include; parent, youth, sibling, family member or other person.

Membership – The person(s) who have completed a membership application on their own behalf, or on the behalf of an organization.

Organizational Member – The person designated by the member organization to vote for the organization.

Strategic Action Plan – The written plan of the CYMHPP, which describes the annual goals, objectives, and deliverables.

Youth – 1 to 22 years of age.